Administrative Specialist I - Civil Order and Firearm Surrender

$20.98 Hourly

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 a.m. – 4:00 p.m.; full benefits

This non-sworn administrative position is responsible for various administrative duties for the Frederick County Sheriff’s Office (FCSO) Civil Order and Firearms Surrender Program. Direction is received from the FCSO Program Coordinator; supervision is received from a Sergeant, Civil Process.

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ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

•Provide administrative support to the FCSO Civil Order and Firearms Surrender Program
•Create, update, and maintain manual and computerized files and filing systems; create and develop forms and documents of use 
•Enter, update, verify and remove data in various FCSO databases for the Civil Order and Firearm Surrender Program
•Assist with the coordination of the servicing and processing of Peace Order, Protective Order, Extreme Risk Protective Orders, Emergency Evaluations, Firearm Transfer Orders, surrendering of firearm documents and METERS/NCIC Protective orders
•Prepare daily, monthly, quarterly and annual reports; assist with providing grant information
•Verify and track that agency personnel execute the various court orders within described legal obligations 
•Provide general administrative support, such as proofreading documents/correspondence, accessing and navigating websites, data verification, and scanning documents
•Disseminate and ensure the efficient services of protective orders
•Review information from METERS/NCIC computer system regarding court orders; relay appropriate and relevant safety information to law enforcement staff
•Perform monthly validation on Protective Orders
•Verify that Protective Orders, Peace Order and Firearms Transfer Orders are complete prior to sending to allied agencies
•Assist with providing trainings and legal updates to staff
•Regularly discuss court order paperwork with court clerks to verify all information has been provided
•Assist with the resolution of citizen issues via phone calls, and emails 
•Work with the FCSO Program Coordinator to act as liaison to allied and court agencies and in regards to the FCSO Civil Order and Firearms Surrender Program
•Attend trainings, conferences and meetings as needed
•Serve as back-up for other administrative support/clerical staff as needed
•Perform general office support duties, mail processing, typing, filing and other office support
•Perform other related duties as required

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QUALIFICATIONS AND REQUIREMENTS

 

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• High school graduation or the equivalency

• Minimum 2 years of administrative support work experience

• Minimum 1 year of data entry work experience

• Intermediate skills with Microsoft Suite software

• Possession of a valid automobile operator’s license